Administrative & Communications Specialist
Responsibilities
Day-to-day administrative support
○ Provide organizational support with ClimateThrive calendars, website, and files.
○ Manage team calendars and schedules; assist with client scheduling
○ Make regular updates to CRM contact lists and ClickUp (or other similar project management software) task tracking
○ Organize and update client files
○ Transcribe notes, update links, and populate draft deliverable templates with information provided
○ Categorize receipts and enter direct expenses into project budget spreadsheets
○ Draft and send (once approved) project-related e-blasts, mailmerges, etc.
Communications
○ Draft ClimateThrive communications materials (website updates, emails, social media, pitch decks, project presentations, etc.)
○ Draft client outreach materials (flyers, signage, mailers, posters, document templates & customization, etc.)
○ Regularly update company website and social media accounts
Project Support (optional / if applicable)
○ Assistance with other project-related implementation tasks as needed
○ Assistance with translating materials into other languages, and providing interpretive services for client meetings.
Qualifications & Requirements
Requisite Skills
- Meticulously organized & highly detail-oriented
- Content with completing repetitive, administrative tasks with accuracy
- Experience designing accessible, visually appealing outreach materials across communications platforms
- Fluent in at least one non-English language (ideally Spanish, Brazilian Portuguese, Creole, or Chinese)
- Willingness to share new ideas and approaches to problem solving
- Initiative; can work with minimal direction or supervision
Desired Qualities
- Positive, collaborative attitude
- Proactive & Pragmatic
- Foresight - ability to see potential challenges and plan alternatives
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